Effective Date: 06/2/2025
At GuineaScience, we are committed to protecting your personal data and complying with the General Data Protection Regulation (GDPR). This GDPR Privacy Policy explains how we collect, process, and safeguard your data in accordance with the GDPR.
1. Data Controller
The data controller responsible for your personal data is:
GuineaScience
Email: privacy@guineascience.org
Phone: +123 456 789
2. Information We Collect
We may collect the following personal data:
A. Personal Information
- Name, email address, affiliation, and other details provided during registration or manuscript submission.
B. Technical Information
- IP address, browser type, device information, and usage data collected via cookies and similar technologies.
C. Financial Information
- Payment details (e.g., credit card information) for processing article processing charges or subscription fees.
3. Legal Basis for Processing
We process your data based on one or more of the following legal grounds:
- Consent: When you provide explicit consent (e.g., for newsletters or marketing emails).
- Contractual Obligation: To fulfill services you request, such as manuscript submission and publication.
- Legal Compliance: To comply with applicable laws and regulations.
- Legitimate Interests: To improve our services, ensure security, and manage business operations.
4. How We Use Your Data
Your personal data is used for:
- Managing user accounts and manuscript submissions.
- Communicating with authors, reviewers, and readers.
- Processing payments and subscriptions.
- Improving website functionality and user experience.
- Ensuring compliance with legal obligations.
5. Your Rights Under GDPR
Under GDPR, you have the following rights regarding your personal data:
- Right to Access: Request a copy of your data that we hold.
- Right to Rectification: Correct inaccuracies in your data.
- Right to Erasure ("Right to Be Forgotten"): Request deletion of your data, subject to certain conditions.
- Right to Restriction: Limit processing of your data in specific circumstances.
- Right to Data Portability: Receive your data in a machine-readable format or transfer it to another controller.
- Right to Object: Object to data processing for marketing or other legitimate interests.
- Right to Withdraw Consent: Withdraw your consent at any time for processing based on your consent.
To exercise your rights, contact us at privacy@guineascience.org.
6. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations.
7. Data Security
We implement technical and organizational measures to protect your data from unauthorized access, alteration, or disclosure.
8. Data Sharing
We may share your data with:
- Editors, reviewers, and staff involved in the publication process.
- Service providers for payment processing, website hosting, and technical support.
- Authorities, if required by law.
We will not sell or rent your personal data to third parties.
9. International Data Transfers
If your data is transferred outside the European Economic Area (EEA), we ensure adequate safeguards, such as standard contractual clauses, to protect your data.
10. Cookies and Tracking Technologies
We use cookies to enhance your browsing experience. You can manage your cookie preferences in your browser settings. For more information, please review our Cookie Policy.
11. Complaints
If you believe we have violated your data protection rights, you have the right to lodge a complaint with your local data protection authority.
12. Changes to This Policy
We may update this policy to reflect changes in regulations or our practices. The latest version will always be available on our website.
13. Contact Us
For questions or concerns about this GDPR Privacy Policy, please contact:
- Email: privacy@guineascience.org
- Phone: +11111111111
